Secure medical file storage in Phoenix AZ.

When a business in the healthcare industry chooses Data Storage Centers to be their Medical Records Custodian, they are choosing to protect important and confidential patient records. Everything we do with storing medical records is strictly in keeping with the laws and regulations in Arizona.

We have been offering medical professionals and offices in Arizona a relief from the complexities of collection, transportation, storage, records distribution, and destruction of sensitive patient records for over 30 years. Our professionals can pack office records and transport them quickly to free up valuable real estate at luxury healthcare offices or simply assist in closing down a practice after a physician retires.

Medical Records Management

Offering consistent recordkeeping practices for over 30 years means that our system is efficient with record tracking. Besides the hard copy document, we also store x-rays, paper charts, examinations, test results, and files in multiple formats.

The protection and safeguarding of sensitive medical information is critical. By adhering to and exceeding HIPAA compliance standards, DSC upholds an exquisitely high level of confidentiality. Since doctors and health practitioners can be at risk for legal action against them if they violate these standards, it is vital to train staff on how to ensure ongoing compliance. By partnering with DSC for medical records management, your office is relieved of a large and possibly terrifying legal burden because we are HIPPA & FACTA compliant. We follow both regulatory guidelines to ensure your records remain your sole property and are requested only by you and those qualified.

Requesting Medical Records

An individual can request their own medical records. The law also permits access by other “qualified persons.” This includes parents or guardians when they approved the care or when it was provided on an emergency basis. Attorneys representing patients may also request records, as can a committee appointed to represent the needs of an incompetent patient.

For individuals looking to obtain their medical records, generally, DSC will give you your medical records in the format in which it is stored. And if you request a copy of your record, DSC can provide you with a fax or scan copy. Due to security concerns, many providers are reluctant to send copies of medical records by e-mail or fax. DSC will accommodate such a request as long as there is a written consent to do so.

Physicians and hospitals are required by state law to maintain patient records for at least six years from the date of the patient’s last visit. A doctor must keep obstetrical records and records of children for at least six years or until the child reaches age 19, whichever is later. Hospitals must keep obstetrical records and records of children for at least six years or until the child is age 21, whichever is later. So, for example, if you had surgery at age 11 and want your records at age 18, the law requires that the physician and the hospital have them. But, if you are 35 and are trying to track down your childhood immunization records, the law does not require either a physician or a hospital to have them.

DSC does not release records unless the Request to Release Healthcare Information Form is complete.

When you request personal medical records, you should include:

• Your name.
• Your address.
• Your telephone number.
• Your e-mail address.
• Your date of birth
• Your completed DSC request to release healthcare information form.
• What method you want your medical record released.

It typically takes about one day after records are found and payment is received to ship your medical records to any location you choose. If you’ve been directed here to request records by your medical provider, click here to start the process.

Do I Have to Pay for My Records?

The law allows Records Management facilities to charge a reasonable fee for your medical records.

Get Started

Whether you’re a medical provider or a patient in Arizona, DSC may be able to help. Medical records are an important part of healthcare.

We are here to discuss your practice’s medical records management needs. Fill out the form below or give us a call to speak with a records custodian.