Establish A Searchable Repository of Business Files

Data Storage Center offers your business a secure and easily accessible solution for digitizing records. All of our services align with HIPAA and FACTA guidelines, giving you peace of mind when converting hard copy documents, large format documents, microfilm, or microfiche.

With our document scanning services, your company will establish a cost-effective searchable repository of business files. Digitizing documents ensures that your team has access to vital paperwork when it’s needed.

Which Industries Typically Need Document Scanning?

While there are many industries that benefit from document scanning, the following industries typically need a variety of document scanning services. 

Construction Trades

Both simple and complex construction projects require blueprints to be approved, shared, and implemented by teams. Architectural plans, drawings, GIS maps, aerial photos, and more could be required for project success. 

Framers, HVAC contractors, demolition extractors, drywall contractors, electricians, plumbers, and more all need access to those detailed plans. By scanning and digitizing them, these teams have access to critical information while delegating responsibility. 

Real Estate

At Data Storage Centers, we help professionals in the real estate industry with digitizing smaller documents such as bills of sale, deeds, leases, etc. Designated real estate brokers has protocols set in place by Arizona Department of Real Estate have to retain some documents for a minimum of  5 years. Being able to access paper documents & information saves time and money when those documents are needed the most. 

Legal, Government, and Education 

Executive administrators in law offices, government offices, or finance leaders all require systems to manage the flow of sensitive documents. With documents loosely filed, this can cause real security concerns. Attending to how your system works prevents more than just a possible irritation. It removes risk, protects your clients and your profits.

Law office produce piles of documents that should be scanned, digitized, and transformed into searchable text through PDF. Legal professionals cannot afford to misplace a single court document, case file, or contract. Documents in legal professions typically have a minimum of 5 years retention, though this varies based on the law firm’s practice and state regulations.

Colleges and schools, too, depend upon our scanning services to maintain student records. When individuals or organizations ask for these records, these documents must be preserved and readily available.

Healthcare

Hospitals and physicians’ offices have an overload of documents that must be saved and stored according to HIPAA regulations. Scanning documents fulfills legal requirements without overburdening small offices, which need to utilize space. Our document scanning, and imaging adheres to the regulations in place to protect patient information. 

Large Format Scanning Services

Storing, managing, and transporting large documents from the office to the jobsite is inefficient, with hours potentially wasted when searching for documents that were forgotten at the office suddenly become essential. The integrity of the documents could also be at risk. By getting these important records scanned, your business can immediately improve accessibility, enabling collaboration from multiple teams. 

We are capable of scanning a wide variety of documents larger than 11″x17″.

• Architectural plans
• Engineering drawings and blueprints
• Construction drawings
• GIS maps, aerial photos, and other geographical data
• Utility, oil, and gas pipeline drawings

Why Use Data Storage Centers For Large Format Scanning? 

At Data Storage Centers, we have one of the most tightly controlled security systems for our facility, and our equipment sets us apart. Without scanning and proper storage of large-format documents or paperwork, they are much more susceptible to deterioration. Our document scanning process, combined with the facility’s equipment, ensures the preservation and longevity of your documents. 

Let’s Talk

You can call our office or fill out the form below to get started. Please indicate which type of documents require imaging or scanning, and whether or not you’re interested in our pick-up services, which can transport your documents to our facility. Start protecting your company records today.